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Policy and Procedure for Supporting Attendance at Work

The council's new Policy and Procedure for Supporting Attendance Policy and Procedure was approved at Council Executive on 26 June 2018. The new policy and procedure replaces the former Policy and Procedure on Managing Sickness Absence and focusses particularly on supporting employees back to work following sickness absence.

The new Policy became effective from 1 September 2018.

The key differences of the new policy are:

  • Removal of the provision to automatically disregard absences in relation to non-elective hospital treatment, industrial injury and bereavement in favour of wider management discretion where justified by extenuating circumstances. 
  • Introduction of Line Manager discretion up to Stage 2 of the procedure.  Head of Service discretion at Stage 3 of the procedure is retained.
  • Introduction of corporate action trigger points to be applied to continuous absence when an employee has been absent for 4 weeks, 3 months, 6 months and 9 months.
  • Specific provisions relating to the management of recurrent patterns of absence.
  • Specific provisions for the management of employees diagnosed with terminal illness. 

Transitional Arrangements

Any periods of absences that commenced before 1st September 2018 will be managed in accordance with the provisions of the former Policy and Procedure on Managing Sickness Absence.  Any new absences starting from 1st September 2018 will be managed under the new policy and procedure.  For clarity, an absence that started before 1st September but has continued  beyond 1st September will be dealt with under the old policy.

An employee currently on a stage under the old policy who triggers under the new policy will be progressed on to the next appropriate stage.  For clarity, an employee on Stage 1 under the old policy whose absence reaches a corporate action trigger point under the new policy will be moved on to Stage 2 under the new policy (subject to the application of management discretion where appropriate).

You should have already received a briefing on the new policy and procedure from your line manager or supervisor. An Employee Information Briefing Script (EIBS) Issue No.20 was issued to services on 27 August 2018 for that purpose and can be accessed on Employee Information Briefing webpage