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Protocol for Emergency Incident Notification

When Emergency Incidents take place within West Lothian, it is important that the following procedure is put in place when informing Elected Members of the Council.

Identifying what Elected Members should be informed of

It is impossible to give a complete list of the issues that Elected Members should be informed of however, the following examples which have been taken from the 'Guide to Emergency Planning' on the Council's Intranet, can be considered as a guide: -

  • Acts of severe vandalism
  • Animal disease
  • Flu pandemic
  • Foodbourne disease
  • Major fires
  • Pollution
  • Severe weather
  • Major sporting events
  • Transport accidents - air, rail, road
  • Utility failures - gas, electricity, telecommunications
  • Waterbourne hazards or contamination

Identifying how to inform Elected Members

When an emergency incident takes place, Elected Members should be informed as soon as is practicably possible.  Each service area is responsible for informing Elected Members of such incidents by email or any other appropriate permanent form.

Identifying which Elected Members should be informed

The following Members should be informed as a minimum but, depending on the circumstances, it may be appropriate to advise all Elected Members -

  • Leader of the Council
  • Provost
  • Ward Members
  • Executive Councillor
  • Shadow Executive Councillor

Heads of Service should apply discretion in determining which Elected Members require to be informed of certain matters. However, as stated in the present, when officers provide information to members or residents regarding matters of general concern in a ward, copies should be provided to all the local members e.g. traffic calming measures, bin collection information etc.